APPLICANT PRIVACY POLICY

Last Updated: October 6, 2020

All references in this policy to “GLP”, “our”, “us” or “we” refer to GLP Pte. Ltd. and its affiliated companies. GLP values your trust and is committed to the responsible management, use and protection of personal information. This Applicant Privacy Policy (“Policy”) describes our practices in connection with all the information that we collect through the Careers section of GLP’s Careers web page (“Careers Site”) and offline in connection with your application for a job or internship with GLP. As your application progresses, further information about our practices for handling your personal information may be provided to you by our team responsible for the region in which you have applied to work. Personal information submitted elsewhere on GLP’s websites will be used in accordance with our general online Privacy Policy in your region.

PERSONAL INFORMATION WE COLLECT

Information You Provide

We collect information from you in connection with your application:

Information we collect includes:

• Name, address, telephone number, e-mail address, and other contact information;
• Username and password;
• Work authorization status;
• CV, résumé, cover letter, previous work experience and education information;
• Skills;
• Professional and other work-related licenses, permits and certifications held;
• Information relating to references; and
• Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, current salary, desired salary, awards or professional memberships).

 

As discussed in the “Diversity” section below, in certain cases we will ask questions about race/ethnic origin, gender, and disability of our applicants, for monitoring equal opportunity and, in the case of disability, in order to consider whether we need to make reasonable adjustments or accommodations during the hiring process. We may also inquire about criminal records. We will do so only where permitted by applicable law and where we have identified a lawful basis (as set out below). Otherwise, we ask that you avoid submitting information that may qualify as sensitive information under applicable law, except where such information is legally required. Sensitive information includes race, religion, ethnicity, nationality or national origin, age, gender identity, sex life or practices or sexual orientation, marital status, medical or health information (including disability status), genetic or biometric information, biometric templates, political or philosophical beliefs, political party or trade union membership, background check information, judicial data such as criminal records or information on other judicial or administrative proceedings.

Any information you submit through the Careers Site must be true, complete and not misleading. Submitting inaccurate, incomplete, or misleading information may lead to a rejection of your application during the application process or disciplinary action including immediate termination of employment. In addition, it is your responsibility to ensure that information you submit does not violate any third party’s rights.

If you provide us with personal information of a reference or any other individual as part of your application, it is your responsibility to obtain consent from that individual prior to providing the information to us.

Information from Other Sources

For the purpose of background check reports in connection with your application, and as permitted by applicable law, GLP may obtain information about you from other sources:

Other sources include:

• Your references;
• Prior employers;
• Background check providers; and
• Educational institutions you attended.

 

USE OF INFORMATION

We collect and process information about you for one or more of these reasons:

a) Because you voluntarily provide this information and consent for us to process it;

b) Because this information is necessary to take steps at your request prior to entering into an employment or internship;

c) Because this information is of particular importance to us and we have a specific legitimate interest under applicable law to process it; or

d) To comply with a legal obligation.

Where the collection or processing is based on your consent, you may withdraw your consent at any time to the extent permitted by applicable law.

The information that you submit on the Careers Site will be used for GLP’s global personnel recruitment, management and planning purposes, as permitted by applicable law:

• To process your application. We will engage in these activities to manage our prospective contractual relationship with you, based on our legitimate interests to the extent permitted by applicable laws;
• To assess your capabilities and qualifications for a job. We will engage in these activities to manage our prospective contractual relationship with you, based on our legitimate interests;
• To conduct reference checks. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
• To respond to your inquiries and communicate with you about your application, and to send you information regarding the Careers Site and changes to our terms and policies. We will engage in these activities to manage our prospective contractual relationship with you;
• To comply with or monitor compliance with any applicable law or regulation. We will engage in these activities to comply with a legal obligation or based on our legitimate interests;
• To conduct background checks if we offer you a position. We will engage in these activities to comply with a legal obligation or based on our legitimate interests. To the extent that we carry out any criminal background checks in any region, we will provide you with further information about the scope and purpose of such checks, and seek your consent where appropriate; and
• To preserve our other legitimate interests, for example, for GLP’s administrative purposes, aggregate management reporting, internal training, and as generally required to conduct our business within GLP.

If we hire you, personal information we collect in connection with your application can be incorporated into our human resources system and used to manage the new-hire process; any such information can become part of your employee file and used for other employment-related purposes.

Providing personal information to us through the Careers Site is voluntary. However, if you do not provide sufficient information, GLP may be unable to consider your employment application or, if you are hired, your subsequent promotion, transfer or relocation.

DISCLOSURE AND TRANSFER OF INFORMATION

GLP will remain responsible for personal information that is jointly used with affiliates.

We will limit access to personal information to personnel with a business need to know the information for the purposes described in this Policy, including personnel in the recruiting, human resources and information technology departments, and in the department responsible for the position for which you are applying.

GLP also shares personal information with our third-party service providers to facilitate services they provide to us, including hosting and operating the Careers Site, recruiting assistance, and background check processing.

Disclosing your personal information can include transferring personal information to other countries, including the United States or any other country in which we or our service providers have operations. If you are located in the United Kingdom (“UK”) or the European Economic Area (the “EEA”) this may include countries outside of the UK or the EEA. Some of these countries are recognized by the UK authorities or the European Commission as providing an adequate level of protection according to UK or EEA standards (the full list of these countries is available here). As for transfers to other countries, we have put in place adequate measures, such as standard contractual clauses adopted by the European Commission (or any similar agreement relating to other countries, such as the UK), to protect your information. You may obtain a copy of these measures by contacting us using the address in the ‘Contact Us’ section below.

OTHER USES AND DISCLOSURES OF INFORMATION

We also use and disclose your personal information as necessary or appropriate, especially when we have a legal obligation or legitimate interest to do so:

• To comply with applicable law.
  - This can include laws outside your country of residence.
• To respond to requests from public and government authorities.
  - These can include authorities outside your country of residence.
• To cooperate with law enforcement.
  - For example, when we receive law enforcement requests and orders.
• For other legal reasons.
  - To enforce our terms and conditions; and
  - To protect our rights, privacy, safety or property, and/or that of our affiliates, you or others.
• In connection with a sale or business transaction.
  - We have a legitimate interest in disclosing or transferring your personal information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).

 

DATA RETENTION

If your application is unsuccessful, the information about you will be added to GLP’s international candidate database and will be retained for a period of time in order to consider you for opportunities at GLP other than the one(s) for which you apply. If you do not wish us to do this, please contact us at the address in the “Contact Us” section below.

We will retain personal information for the period necessary to fulfill the purposes outlined in this Policy unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods are: (i) the duration of the application process; (ii) as long as we have an ongoing relationship with you; (iii) as required by a legal obligation to which we are subject; and (iv) as advisable in light of our legal position (such as in regard of applicable statutes of limitations, litigation, or regulatory investigations). GLP may also use your personal information anonymously for its use or our affiliates.

We may remove personal information for inactive accounts from our database, subject to any applicable legal or regulatory obligations. Furthermore, GLP can delete personal information about you (including your CV/résumé) from our database at any time and without providing any reason. Therefore, please retain your own copy of the personal information provided to us.

PASSIVE INFORMATION COLLECTION: COOKIES AND SIMILAR TECHNOLOGY

We and our service providers use “cookies” and similar technologies on the Careers Site. You can find further information about our use of these technologies by clicking on our local EU website here.

CHOICES AND ACCESS

We encourage you to promptly update your personal information if it changes or is inaccurate by contacting the regional contact for employment inquiries.

If you would like to request to access, correct, update, suppress, restrict or delete personal information, object to the processing of personal information, or if you would like to request to receive an electronic copy of your personal information for purposes of transmitting it to another company (to the extent this right to data portability is provided to you by applicable law), you may contact us by using our contact details in the Contact Us section below. We will respond to your request consistent with applicable law. Further details of country specific rights can be found in our Privacy Policy.

In your request, please make clear what personal information you would like to access or have changed, whether you would like to have personal information that you have provided to us suppressed from our database.

For your protection, we only implement requests with respect to the information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. Please note that certain personal information may be exempt from such requests pursuant to applicable data protection laws or other laws and regulations.

ADDITIONAL INFORMATION FOR THE UK AND EEA

If you have any queries or complaints about our collection, use, disclosure or storage of your personal information, or if you wish to exercise any of your rights in relation to your personal information for the UK and EEA, please contact contact-eu@glp.com. We will investigate and attempt to resolve any such query or complaint

You may also make a complaint to the Information Commissioner's Office, or the data protection regulator in the country where you usually live or work, or where an alleged infringement of the General Data Protection Regulation has taken place. A list of data protection authorities is available here. Alternatively, you may seek a remedy through the courts if you believe your rights have been breached.

ADDITIONAL INFORMATION FOR INDIA

Please email the India regional contact for employment inquiries for contact information for our grievance officer/data protection manager if you are concerned about how we collect, use or store any sensitive information about you.

SECURITY

We seek to use reasonable organizational, technical and administrative measures to protect personal information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contact Us” section below.

LINKS TO THIRD-PARTY WEBSITES

This Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any website or service to which the Careers Site links. The inclusion of a link on the Careers Site does not imply endorsement of the linked site or service by GLP.

DIVERSITY

GLP is an equal opportunity employer, which means we offer equal treatment to all applicants. GLP does not discriminate, either directly or indirectly, on protected grounds (which include race, colour, sex, gender identity, sexual orientation, nationality, national origin, ethnic origin, religion, beliefs or creed, age, disability, marital status, veteran status or genetic information) in any area of recruitment.

LAW APPLICABLE TO JOB APPLICATION

The Careers Site allows you to apply for jobs world-wide, as a benefit of GLP’s centralized global recruitment function. This Careers Site is operated from Singapore. However, if we share your personal information with an affiliate located in another country in its capacity as a potential employer, the affiliate will handle your personal information in accordance with this Policy. Any hiring or other employment-related decisions will be made by the hiring affiliate in accordance with the laws of the country where the job will be located.

ABOUT CHILDREN

The Careers Site is not intended for minors under the age of 18.

CURRENT PERSONNEL OF GLP

If you currently work for GLP, you must be eligible to apply for a different position within GLP to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with the HR manager for the new position concerning application eligibility, benefit programs, and HR policies applicable to that position.

The Careers Site is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.

CHANGES TO THE POLICY

We reserve the right to amend this Policy at any time in order to address future developments of GLP, the Careers Site or changes in industry or legal trends. The “Last Updated” legend at the top of this Policy indicates when this Policy was last revised. Any changes will become effective when we post the revised Policy on the Careers Site.

CONTACT US

If you have questions or requests, please feel free to email the regional contact for employment inquiries or by completing our Information Request Form.

Because email communications are not always secure, please do not include sensitive information in your emails to us.